RI Convention 2015 Sao Paulo

From Rotaract Wiki
Jump to: navigation, search
The 106th Rotary International Convention, São Paulo, Brazil's Convention Logo
The 106th Rotary International Convention will be held in São Paulo, Brazil from June 6 to June 9 in 2015. The Rotaract Preconvention will be held June 4-5, with a Leaders' Meeting on June 3, immediately before the convention itself. This wiki page will serve to document the convention, but also serve to provide convention-goers helpful information and suggestions to help them plan for the convention.

Note about Convention Dates: The RI Convention 2015 dates were originally scheduled for June 7 through June 10th, but was officially changed on July 11, 2014 to the current June 6-9 schedule. This change effectively started and ended the RI Convention one day ahead of the original schedule, and was made in order to accommodate for one of the city's largest festivals taking place on Sunday, June 7th. This change also trickled down to many of the pre-convention and ticketed events, forcing many of them to be moved one day earlier. Source: Rotary.org Announcement 7/11/2014

Please note that this page will be catered for Rotaractors in particular. (Especially the fundraising portion.)

Official Rotaract HOC Website & Details

  • Rotaract HOC website: still to come
  • Rotaract HOC Social Events Registration Form: still to come
  • Rotaract HOC email: tba

Official Rotary HOC Website & Contact Information

  • The 2015 São Paulo Host Organizing Committee's Website: n/a
  • Rotary's Page on the 2015 RI Convention: [1]
  • Official Twitter Hashtag for the Convention: #ricon15

Contacts for 2015 São Paulo RI Convention

  • Registration inquiries: ri.registration@rotary.org
  • Rotary Fellowship - enquiries for meeting space: rotaryfellowships@rotary.org
  • Unofficial affiliate events, e.g. Interest breakfasts, dinners, and receptions: uae@rotary.org

Registering for the 2015 RI Convention

Rotarians, Rotaractors, and guests now have the ability to register online for the Rotary International Convention!

Registration Costs for RI Convention Only

Prices are in USD and are based off of prices listed in the Downloadable Registration Form (PDF).

Registration Type By Deadline 1 (Dec 15) By Deadline 2 (Mar 31) After Deadline 2 / On-site
Rotaractor, TRF Alumnus (2006 or later), One guest of Rotaractor or TRF Alumnus (2006 or later) $70 $100 $130
Rotarian, Guest age 19 or older, Rotary Club/District Employee, Spouse of deceased Rotarian, TRF Alumnus (before 2006) $325 $375 $425
Interactor, Youth Exchange student, Guest age 5-18 $10 $10 $10

Please note to check the cost of the pre-convention tickets as well, if you are attending any of those. (Rotaractors are strongly recommended to also attend the Rotaract pre-convention.)

Pre-convention Meetings & Ticketed Events

Pre-convention Meeting Name Dates Registration Cost (in USD)
Rotaract Preconvention Meeting June 4-5 $50
Youth Exchange Officers Preconvention Meeting June 4-5 $50
Youth Exchange Officers Banquet June 5 $100
Rotary Peace Symposium June 4-5 $150
Rotary Peace Symposium Luncheon June 4 $40
Rotary Peace Symposium & International Institute Dinner June 4 $100
International Institute June 4-5 $150
Ticket Event Dates Registration Cost (in USD)
President’s Recognition Luncheon June 6 $65
President-elect’s Leadership Luncheon June 8 $65
On to Seoul Convention Luncheon June 9 $65

All rates include tax.


Visa Information

Information taken from the visa information on Rotary International's official convention page

Brazilian visa requirements vary substantially by country of citizenship. For the most accurate information for your country, please contact the consulate or embassy serving your region or visit its website. To find the nearest embassy or consulate, please visit http://www.portalconsular.mre.gov.br/sites-dos-postos/por-ordem-alfabetica (in Portuguese, sorted by country) or www.itamaraty.gov.br/o-ministerio/o-brasil-no-exterior (in Portuguese, sorted by city).

Citizens of several countries, including most European countries, most Central and South American countries, Korea, New Zealand, and Philippines, do not need a visa to enter Brazil. For a full list of countries, please see http://www.portalconsular.mre.gov.br/estrangeiros/quadro-geral-de-regime-de-vistos.

For others, including Australia, Canada, Japan, and the United States, it will be necessary to apply for a visa through the Brazilian embassy or consulate serving your country or area. Depending on your country, the visa process may require an interview at the embassy or consulate.

Advance Travel Planning

Advance travel planning is critical to ensure adequate time for visa processing. Registrants need to consider the entire process that begins with registering for the convention with Rotary International through the visa interview. The length of time needed for the visa process may vary substantially from country to country; please contact your nearest embassy or consulate as early as possible to determine requirements in your country. By following the steps below, you will ensure that you have allotted a sufficient amount of time for a visa application to be processed for the 2015 RI Convention.

  • Step 1 – Register for the convention online at http://www.riconvention.org. When your registration is completed, you will immediately be sent a confirmation email, which will include the registration confirmation and letter of invitation in PDF format.
  • Step 2 – Research procedures for obtaining a visa by locating the nearest Brazilian embassy to your country of residence. The following site, http://www.portalconsular.mre.gov.br/sites-dos-postos/por-ordem-alfabetica, provides links to all Brazilian embassies or consulates throughout the world (in Portuguese, sorted by country). Brazilian visas may require the recipient to enter Brazil within a certain time from issuance.
  • Step 3 – Follow the Brazilian embassy’s instructions and apply for a visa. A personal interview may be required as part of the visa application process.
  • Step 4 – Gather the required documentation for your personal interview with the visa consular, including registration confirmation, hotel confirmation, letter of invitation, your return air ticket, evidence of adequate finance, and any other documents requested.
  • Step 5 – Arrive on time to the visa interview with all required documentation. It is the registrant’s responsibility to provide the Brazilian embassy with any and all documentation that may facilitate the visa process and includes all fees and expenses associated with obtaining a visa.

Visa Application Timeline

23 June - 1 December 2014 1 January 2015 1 February 2015 4 June 2015
Register for the 2015 RI Convention with Rotary International via your My Rotary account or download a form at www.riconvention.org If you registered on or before 1 December 2014, you should have received your confirmation documents before this date. Contact RI Registration Services at ri.registration@rotary.org if you have not received your confirmation documents or log into your My Rotary account to resend yourself the documents. Contact the appropriate Brazilian embassy by this date to determine when and how to apply for your visa. Deadline for RI Registration Services to receive written cancellation and refund request if the visa is denied. Contact RI Registration Services at e-mail ri.registration@rotary.org to submit your registration cancellation.

What should I expect at the interview with the visa consular?

Requirements for personal interviews vary by embassy. As a visa applicant, you must prove to the consular officer that you will be able to support yourself while in Brazil, have a return air ticket, are eligible to attend the meeting, and provide any requested supporting documentation. Remember that the visa consular has sole discretion in determining who will receive a visa.

  • Important – Review the requirements that the Brazilian embassy requires for your country of residence and bring any and all documentation that would support your request for a visa with you to the interview.

Should you receive a visa denial, send your cancellation and refund request directly to RI Registration Services at ri.registration@rotary.org or fax: +1-847-556-2194 by the 4 June 2015 deadline date. Refer to the registration and event ticket order form for the complete cancellation policy.

To cancel your hotel reservations or host event tickets, follow the cancellation policies as indicated on the respective forms.

What can Rotary International do for attendees that require a visa?

Encourage early registration!! Rotary International’s involvement in the visa process is limited to providing the emailed or mailed registration confirmation materials that include the registration confirmation and letter of invitation and providing Brazil with a list of convention registrants on a regular basis. The visa consular has sole discretion in reviewing and determining who receives a visa for entry into Brazil.

About São Paulo

São Paulo (/ˌsaʊ ˈpaʊloʊ/; Portuguese pronunciation: [sɐ̃w ˈpawlu]) is the largest city in Brazil, the largest city proper in the southern hemisphere, in the Americas, and the world's seventh largest city by population. The metropolis is anchor to the São Paulo metropolitan area, ranked as the second most populous metropolitan area in the Americas and among the ten largest metropolitan areas in the world. São Paulo is the capital of the state of São Paulo, Brazil's most populous state. It exerts strong regional influence in commerce, finance, arts and entertainment and a strong international influence. The name of the city honors Saint Paul of Tarsus.

Temperature & Climate

The city has a monsoon-influenced humid subtropical climate (Cfa/Cwa), according to the Köppen classification.[20] In summer (January through March), the mean low temperature is about 17 °C (63 °F) and the mean high temperatures is near 28 °C (82 °F). In winter, temperatures tend to range between 11 and 23 °C (52 and 73 °F). The recorded high was 35.3 °C (95.5 °F) on November 15, 1985 and the lowest −2 °C (28 °F) on August 2, 1955 and on the same day −3.8 °C (25.2 °F) was recorded unofficially. Temperature averages are similar to those of Sydney and Los Angeles. The Tropic of Capricorn, at about 23°27' S, passes through north of São Paulo and roughly marks the boundary between the tropical and temperate areas of South America. Because of its elevation, however, São Paulo enjoys a temperate climate.

The city experiences relatively four distinct seasons. The winter is mild and sub-dry, and the summer is moderately warm and rainy. Fall and spring are transitional seasons. Frosts occur sporadically in regions further away from the center, in some winters throughout the city. Regions further away from the center and in cities in the metropolitan area, can reach temperatures next to 0°C (32°F), or even lower in the winter.

Rainfall is abundant, annually averaging 1,454 millimetres (57.2 in). It is especially common in the warmer months averaging 219 millimetres (8.6 in) and decreases in winter, averaging 47 millimetres (1.9 in). Neither São Paulo nor the nearby coast has ever been hit by a tropical cyclone and tornadic activity is uncommon. During late winter, especially August, the city experiences the phenomenon known as "veranico" or "verãozinho" ("little summer"), which consists of hot and dry weather, sometimes reaching temperatures well above 28 °C (82 °F). On the other hand, relatively cool days during summer are fairly common when persistent winds blow from the ocean. On such occasions daily high temperatures may not surpass 20 °C (68 °F), accompanied by lows often below 15 °C (59 °F), however, summer can be extremely hot when a heat wave hits the city followed by temperatures around 34 °C (93 °F), but in places with greater skyscraper density and less tree cover, the temperature can feel like 39 °C (102 °F), as on Paulista Avenue for example. In the summer of 2012, São Paulo was affected by a heat wave that lasted for 2 weeks with highs going from 29 to 34 °C (84 to 93 °F) on the hottest days.

Due to the altitude of the city, there few hot nights in São Paulo even in the summer months, minimum temperatures rarely exceeding 21°C (69°F). In winter, however, the strong inflow of cold fronts accompanied by excessive cloudiness and air polar cause very low temperatures, even in the afternoon.

Afternoons with maximum temperatures ranging between 13 °C (55°F) and 15 °C (59°F) are common even during the fall and early spring. During the winter, there have been several recent records of cold afternoons, as on July 24, 2013 in which the maximum temperature was 8°C(46°F) and the wind chill hit 0°C (32°F) during all afternoon.

São Paulo is also known for its rapidly changing weather. Locals say that all four seasons can be experienced in one day. In the morning, when winds blow from the ocean, the weather can be cool or sometimes even cold. When the sun hits its peak, the weather can be extremely dry and hot. When the sun sets, the cold wind comes back bringing cool temperatures. This phenomenon happens usually in the winter.


Getting Around in Sao Paulo: Public Transportation

More info coming soon


Convention Venue

All 2015 convention activities will take place at the Anhembi Convention Center, located in the city’s northern district of Santana. With its more than 400,000 square meters (4.3 million square feet) of indoor space, the Anhembi Convention Center hosts about half of southern Brazil’s major events annually. The complex includes a Palace of Conventions, divided into three auditoriums, five halls, four breakouts, and other meeting facilities, a Sambadrome with a track for parades and sporting events, and a giant Exhibition Hall.

Official RI Convention Hotels

The following is a list of the official Rotary International's designated Convention hotels. Rotary will be providing shuttle services from these hotels to the convention center. To receive these rates, you must register through OnPeak, the official Rotary International Convention housing registration vendor.

These rates are for single and double occupancy, unless otherwise noted, inclusive of goods and services tax (GST), complimentary in-room internet access, and 8% commission to OnPeak. Additional fees may apply for more than two people sharing a room. Breakfast is not included unless otherwise noted. You do not have to stay in these hotels in order to be part of the convention. These hotels are designated by Rotary for your convenience.

Veteran convention goers recommend that if you do not stay at these hotels, then you stay somewhere nearby or that is easily accessible by public transportation to these hotels or to the convention center, as the complimentary shuttle service will only be going by the routes of these officially designated hotels.

The table below is designated to help you plan for your stay for the convention. Information was taken directly from RI's Hotel Reservation Form.

Note: * For the Tripadvisor Rankings: "001" indicates the best hotel in Sao Paulo and "301" indicates the worse hotel in Sao Paulo, according to Tripadvisor.)
Hotel Name Address Room Types Max. Occupancy per Room Nightly Rates (in BRL) Room Description TripAdvisor Ranking* Special Notices
Novotel Sao Paulo Center Norte (Official Rotaract Hotel) Vila Guilherme, Sao Paulo, State of Sao Paulo 02029000, Brazil  ??  ?? Unknown  ?? 022 Official Rotaract Hotel
Clarion Faria Lima Rua Jeronimo da Veiga, 248 - Itaim Bibi, São Paulo - SP, 04536-001, Brazil Single, Double, Club 4 491.00 BRL - 611.00 BRL  ??? 011 N/A
Comfort Hotel Downtown - Comfort Ibirapuera
Comfort Nova Paulista
Comfort Suites Oscar Freire
Estanplaza Berrini
Estanplaza Funchal
Estanplaza Ibirapuera
Estanplaza Nações Unidas
Estanplaza Paulista
Gran Estanplaza
Grand Hyatt São Paulo (Official participant hotel)
Holiday Inn Parque Anhembi (Int’l) (Official Alumni hotel,, Official International Institute hotel, Official World Peace Symposium hotel)
Maksoud Plaza Hotel
Matsubara
Radisson Via Olimpía
Quality Berrini
Quality Faria Lima
Quality Jardins
Quality Moema
Quality Suítes Long Stay Bela Cintra
Quality Suítes Imperial Hall
Quality Suítes Long Stay Vila Olimpía
Radisson Faria Lima
Renaissance São Paulo Hotel (Official participant hotel, Official International Institute hotel)
Sheraton São Paulo WTC Hotel (Official participant hotel)
Staybridge Suites São Paulo
Tivoli São Paulo Mofarrej (Official participant hotel)
Hotel Unique (Official participant hotel)
Pullman SP Vila Olimpía
Caesar Business Faria Lima
Hilton São Paulo Morumbi (Official participant hotel)
Meliá Jardim Europa
Mercure Alamedas
Adagio São Paulo Berrini (formerly Mercure Berrini)
Mercure Central Towers
Mercure Funchal
Grande São Paulo Ibirapuera
Mercure Hotel Paulista
Mercure Ibirapuera
Adagio São Paulo Itaim Bibi (formerly Mercure Itaim Bibi)
Mercure Moema
Mercure Nações Unidas
Adagio São Paulo Nortel
Mercure Pamplona
Mercure Paraíso
Mercure Pinheiros
Mercure Privilege
Mercure São Paulo Ginásio Ibirapuera (formerly Mercure Stella Vega)
Mercure Times Square
Mercure Vila Olimpía
Park Inn Ibirapuera
Pullman Hotel Ibirapuera
Novotel Jaraguá
Novotel Morumbi
Tryp São Paulo Berrini
Tryp São Paulo Higienópolis
Tryp São Paulo Iguatemi
Tryp São Paulo Itaim
Tryp São Paulo Jesuíno Arruda
Tryp São Paulo Nações Unidas
Tryp São Paulo Paulista

Convention Program & Schedule

Not available yet.


Fundraising Strategies

Below are a few fundraising strategies that have worked for other Rotaractors. Feel free to share your strategies below!

  • Raffle Fundraiser: Obtain high-value raffle items for a raffle, such as a 40" to 60" LCD HDTV or a pair of roundtrip airfare tickets to Hawaii (or some other vacation destination) as your grand prize. Then obtain other smaller items for other prizes (anything from Xbox 360 Console package to gift cards to popular vendors/merchants). Sell each raffle ticket for a set amount, such as $10 USD. Go around to your local businesses, Rotary clubs, co-workers, and friends to sell these tickets as a fundraiser for Sao Paulo 2015. This fundraiser can be held through your Rotaract Club. If you have problems getting high-value items donated for the raffle, consider buying these items during major holiday sales such as Black Friday (U.S. sales holiday) in November when you can often purchase these items for 50% to 80% off their normal price.
  • Car Washes: The summer time is generally a great time to create a hands-on fundraiser in the form of a car wash. Contact one of your local supermarkets or YMCA (for U.S. Rotaractors) to see if they would be willing to allow your club to host a fundraiser in their parking lot. All you need is access to a water faucet, where you can hook up a hose you bring. (Be sure to buy all the car washing supplies too. You'll want at least 4 volunteers.) Car washes generally should make $150-$350 USD on average.
  • Restaurant Fundraisers: You can partner up with local restaurants to do a fundraiser for your Rotaract Club, where the proceeds can go towards sending your club's Rotaractors to Sao Paulo. Restaurants often give back 10% to 25% of the proceeds back to your cause. Restaurant fundraisers generally make around $150-$250 USD on average; although actual amount varies depending on how many customers you bring for the restaurant, and the type of restaurant.
  • Sponsorship: Consider asking your Rotary Clubs (not just your sponsoring ones, but other ones in your district) to make a financial contribution to sponsor or partially sponsor a Rotaractor to go to Sao Paulo. Sponsorship amounts can be small or large. Even a $100 USD sponsorship would help out, as that would cover at least the registration costs for the convention and pre-convention for a Rotaractor.
  • Trade Services for Hire: Many Rotary Clubs and businesses are constantly looking for young, ambitious professionals to handle their technology needs, including sending out club newsletters, managing their club website, managing (or creating) a social media presence on Facebook and Twitter for their club, and much more. Consider trading your services in one or more of the aforementioned fields of need, in exchange for partial or complete sponsorship to Sao Paulo 2015. That way you are helping them, while they help grow Rotary. It's a win-win.
  • Work for Airline Miles: Many Rotarians have airline miles saved up from business trips, and rather than make a cash contribution to your Sao Paulo or Bust fund, they might be willing to donate airline miles to you to help you get to Sao Paulo. Alternatively, for Rotarians who have a lot of airline miles, you might be able to barter with them to have them purchase your airfare ticket using their airline miles. It'll cost them almost nothing, and in exchange, you can offer your services. (Maybe create and manage a social media presence for their business or Rotary Club.) Be creative.

Dates to Go

  • For first-time convention goers, it is HIGHLY recommended you stay for at least five (5) days during the convention period (also take into account the Rotaract pre-convention!) in order to adequately have time to explore the convention, as well as the city itself!
  • Please see Talk:RI Convention 2015 Sao Paulo for discussion on dates other Rotaractors are planning on traveling. Group travels and meetups can also be coordinated at Talk:RI Convention 2015 Sao Paulo.

Alternative Housing Suggestions

  • There are also alternative housing solutions available for those on a tight budget or interested in living in apartments, home-stays, or hostels instead. [2] is a great resource to find apartments to rent, home-stays, and hostels. For Rotaractors and Rotarians, use this link to receive a special $25 off your first stay with Airbnb. If you are traveling with a spouse or a friend, your friend can also create their own $25 off referral links.


Mobile Phone & Data Plan Options

Coming soon

What To Do While at the RI Convention

  1. Go to the Rotaract Pre-Convention!
  2. Go to the House of Friendship opening ceremony if possible
  3. Adventure around in the House of Friendship and visit EVERY booth there. (Interact with people behind the booths! Don't just walk by them!)
  4. Bring money (in Brazilian Reals) to buy items from the Rotary merchandise vendors
  5. Stop by the Internet Cafe to use a computer or to ask them for a wireless internet password (if it's not public)
  6. Attend workshops during the Convention. (They will be listed in the convention program guide.) Especially the New Generations ones!
  7. Exchange business cards and networking cards with Rotaractors and Rotarians from all around the world!
  8. Find a project partner for your club!
  9. Get out of the Convention Center and Explore Sao Paulo! Eat!